Office Meeting Room

Design a Stylish and Multi-Functional Conference Room

Office Meeting Room

As a business owner, it is important to ensure that your office meeting room is a place that encourages collaboration and productivity. A well-designed office meeting room can make all the difference in a successful business.

You want your office to make a statement about your company, but you also need it to be a functional space for your team to collaborate. Finding the perfect balance between style and practicality can be difficult, but it is not impossible.

This guide provides you with the key elements that you need to consider during your when designing the perfect office conference room during your office renovation.

From furniture selection to lighting and sound considerations, this guide will help you create an office conference room that is both aesthetically pleasing but also practical and multi-functional.

Office Meeting Room

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    Setting the Purpose for Your Meeting Room

    Before you even think about designing your meeting room, you need to decide what the room’s primary function will be. You may have multiple rooms in your office, but you will likely have one room that is primarily used for meetings.

    First and foremost, the purpose of your conference room will determine what design elements are most important for you to consider.

    For example, if you plan on hosting client meetings in this space, you will want to prioritize aesthetics, whereas if you want to use this space primarily for team meetings, you will likely want to prioritize ergonomics.

    Depending on the type of meetings you plan on hosting in this space, you will want to ensure that the room is equipped with the right tools and equipment that are suited for its functions. You can also incorporate versatile design features to create a meeting that is multi-purpose with the ability to cater to various functions.

    Choosing the Right Colour Palette

    When it comes to designing your meeting room, one of the first things that you will likely consider is the color palette. While you may have certain colors in mind for your office, you may want to select a color palette for your meeting room that is slightly different.

    Select a color palette that is conducive to productivity and is appropriate for your company and brand. There are many ways to select your color palette for your meeting room.

    You can select from a predetermined palette, such as a nature-inspired palette that includes shades of green, blue, and brown.

    You can also select a monochromatic color palette, which consists of varying shades of one primary color. Or, you can select a complementary color palette, which consists of two opposite colors.

    Designing with Ergonomics in Mind

    Ergonomics is the study of designing work environments that are conducive to productivity and efficiency. Meeting rooms that are ergonomically designed will help reduce employee fatigue and make it more likely that your team will be productive during meetings.

    Ergonomic Furniture

    Select furniture that is designed for your specific needs.
    For example, if you have a lot of guests that need to sit at your table during meetings, you may want to select a table with chairs that have a higher seat height. Additionally, when selecting chairs, make sure that they are the appropriate height for the table and that they have arm rests.

    Appropriate Lighting

    Make sure that you have enough light in your meeting room. It should be bright enough so that your employees don’t experience eye strain, but it should not be so bright that it is distracting.

    Selecting the Right Furniture

    When selecting the office furniture for your meeting room, you want to make sure that each piece is durable, functional and fit your specific needs.

    Office Chair

    The chairs in your meeting room will be used more frequently than the table, so you want to make sure that they are durable and comfortable. You might want to consider getting good ergonomic office chairs that have built-in lumbar support and height adjustable to help reduce back pain for the users.

    Conference Table

    A conference table is the centerpiece of any great meeting room, and it is the piece of furniture that you will likely be able to keep for many years to come. Conference tables come in a variety of materials, such as wood and metal, depending on the aesthetic that you want to create in your meeting room. You will want to select a table that has drawers on either side for storing meeting materials and writing utensils.

    Select furniture that is neutral in color and finishes, as it will make it easy to incorporate various decorations into your meeting room throughout the year. You can use table runners, decorative pillows, and seasonal decorations to help create visual interest in your meeting room.

    Office Chair
    Office Table

    Lighting and Sound Considerations


    Meeting rooms usually include a combination of overhead lighting and accent lighting.
    Having good lighting in your meeting room is crucial as it will not only help reduce eye strain and any associated health risk, it also enhances comfortable and ambience which will make it more conducive to productive meetings.

    Learn more about the best office lighting solutions, check our Energy Saving Office Lighting Systems.


    Meeting rooms are often used for conducting team meetings and one-on-one interviews. For these types of meetings, having good sound quality is essential, as this will allow for clear communication. You want to make sure that the room has sound insulation so your conversations are not audible elsewhere in the office.

    Additionally, you want to make sure that the sound system includes devices such as microphones for recording or speakers for playing the audio during a teleconference.

    Adding Visual Interest to Your Meeting Room

    As previously mentioned, meeting room is a great opportunity the showcase you office design and deliver a positive statement to your visitors or guest.

    You can consider selecting a design theme that resonate with the company branding or use other design elements to help create visual interest that is congruent with your organization’s missions and values.

    You can also consider a variety of wall art. Wall art can come in all shapes and sizes, from large paintings to smaller, more modern pieces. It can also come in a variety of forms, such as framed photos, art prints, and posters. Wall art is a great way to break up the monotony of a plain, bland wall and serves as a great conversation starter.

    Planning the Size and Layout of Your Meeting Room

    When planning your office renovation, office space planning is the topmost in the plan. Similarly, as you are designing your meeting room, it is important to consider the size and layout of the room.

    Meeting rooms come in all shapes and sizes, so you will have a range of options to choose from when designing your room.
    It is important that the room is large enough to accommodate your table and chairs, as well as any other furniture that you plan on having in the room, such as a coffee table or bookshelf.

    You want to make sure that the layout is conducive to collaboration and does not hinder productivity. The layout of the room will impact the way that you design the room and the decisions that you make.

    For example, if you want to include wall art in your room, you will need to make sure that you have enough space on the wall to include the art.

    Essential Accessories for Your Meeting Room

    After you have designed your meeting room, it is important to ensure that the conference room are well-equipped with appropriate tools that serve the objectives of the users, be it pitching a deal to a client or conducting a successful training or interview session.

    List of essentials tools and accessories depending on your specific needs includes:

    • Projectors for presentation
    • Speakers for audio play or teleconference
    • Microphones for recording or teleconference
    • Adaptors for connecting to the screen or monitor
    • Whiteboard, markers an erasers
    • Monitor or white screen for presentation or playing of videos
    • Clock to keep track of time

    Bear in mind to plan these accessories and equipments into your office renovation budget.

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